Manage the external documentation system
Documentary traceability obligations and management

The management of the external document system is based on two pillars:

• document watch ;

• information integration/dissemination.

Document monitoring must be carried out on a regular basis, i.e. you need to be sure that new external documents are being created or developed, and monitoring procedures need to be formalized. Monitoring can be carried out in a variety of ways. Here is a non-exhaustive list of monitoring methods:

• subscription to an organization ;

• web monitoring ;

• participation in networks.

The previous day must be recorded.

The results of the monitoring process must lead to changes in internal documentation, and to the provision of information to the staff concerned. It is essential that changes in external documentation are rapidly integrated...